Mbook offers a range of roles that can be assigned individually or combined to tailor each user's privileges according to the organization's needs (Administrator, Group Manager, Project Manager, Bench Chemist, Inventory Manager, or Guest).
•Administrator:
This role is for authorized users in management roles and is key for the initial configuration of Mbook. A user with administrator rights is automatically created for new organizations when they start using Mbook (but we do not charge a license for it). The administrator cannot create or work with projects, reactions or experiments. An administrator, however, can create groups that are completely independent from each other, which a Group Manager cannot do.
From the admin account you can also activate/disable users:
and to check user's activity (with the option to apply some filters as usual):
Admins can also change user's details, roles, permissions and COSHH configuration to other users :
From the settings tab, the admin can control the automatic logout time (Minimun value: 15 minutes; maximum: 12 hours) and select some COSHH settings:
From here the admin and also choose the desired configuration for the Stockroom manager and also how the Group Manager will be assigned to the new created projects:
Clicking on the Reports tab will allow the admin to select the desired report header:
If your group is small, then this role is rarely needed. It is useful for organizations that have several sites or very distinct working groups within a lab, for example, separate groups for analytical and synthetic chemistry.
In the future, we expect the administrator role to become more important in Mbook as we add functionalities that will require an authorized user to supervise them.
•Group Manager:
The Group Manager role is intended for team leaders with management and lab responsibilities. The Group Manager can create users, groups (if the Admin allows), and clients (but not reactions or experiments). In addition, Group Managers can assign additional permissions to other users so they can be made responsible for inventory, safety, or structures.
A Group Manager can be removed from a group or project only by himself, other Group Manager or by an Admin user (and can remove others Project Managers or Bench Chemists users from a project or group).
Witness and approval of experiments are also parts of the permissions granted to Group Managers by default, as well as being able to designate other users who can also witness and approve.
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When a compound has associated experiments, the user can modify the existing one which implies an approval request (by message) to all the structure managers (only one approval will be needed). If the modification is approved, a message will be sent to the users responsible of the experiments and to the associated project managers. In case of closed experiments (or equivalent), they will be opened again. There is no automatic modification of the experiment. These modifications (if any) are the responsibility of the owner of the experiment. |
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•Project Manager:
This is a suitable role for staff members that own projects but are not in charge of teams and do not have management responsibilities. As such, Project Managers can create and manage projects, but not users, groups, reactions or experiments; they can, however, assign an existing user to their projects. Project Managers can also witness and approve experiments.
A Project Manager can be removed from a project by himself, other Project Manager or by a Group Manager. However, a Project Manager can't remove a Group Manager from a project but can remove others Bench users from a project.
•Bench Chemist:
This role is designed to for chemists that have neither management responsibilities, nor ownership of projects. A Bench Chemist can create reactions and experiments, but not groups or users. They can also witness experiments and manage the supply of compounds (bottles). By default, Bench Chemists will only see their own experiments in the Desk Panel navigation tree, but this can be modified if required.
•Inventory Manager:
This role is designed to manage the compound inventory, equipping users with tools to organize the stockroom, including maintaining the compound database, tracking the supply of compounds (bottles), and managing the supplier directory.
For further information about the Inventory Manager, please follow this link.
•Guest:
This role was added to Mbook in version 2.1 following requests for such from various Contract Research Organizations (CROs). CROs wanted to be able to prove their expertise in certain processes to potential clients, or to show existing customers the progress on their projects via the CRO. With this in mind, Guests only have permission to see projects or groups that they have been granted access to.
In addition to these roles, Mbook offers the possibility of further customization of permissions by allowing Group Managers to designate Inventory or Structure Managers and to allow the same user to have a mix multiple roles.
