Preliminary step: Become an Inventory Manager!
In order to add or edit any entries in the stockroom, you will need administrator privileges (or the administrator’s permission if you are an Inventory Manager). To do this, the administrator will need to go to ‘configuration’ to select the desired privileges.
‘The Administrator’ option is the default configuration.
A unique stockroom setup is shared by all groups. The administrator manages all stockroom locations and decides which groups have access to each location.
The administrator is allowed to add locations, as explained below.
In this mode, the administrator can only see the locations, but not the information about the assigned bottles.
This mode will typically be used in organizations where the stores department manages all locations.
Inventory Managers can assign bottles to the existing locations created by the administrator but cannot create new locations.
When the Inventory Manager option is selected, each group has its own stockroom setup. The Inventory Managers organize all stockroom locations within their group(s).
The administrator cannot change locations in this mode and the menu bar will not display the Inventory/Stockroom tool.
This stockroom mode will typically suit environments where chemists prefer to handle bottle locations around the lab and building(s) themselves.
The Group Managers will be able to give 'Inventory Manager' permissions to any existing user:
The stockroom menu
The stockroom tool can be found under the 'Inventory' scroll down menu:
The first step is to 'Add a location':
From here, you can enter the type (Level 1 in this example), location name, description, storage conditions (from level 3), and manage permissions (Group owner, visibility, and allowed groups) for the new location:
Once you have created the location in the first level, you can continue adding further levels by clicking on the 'add location' button.
You can edit a location by clicking on it and selecting the 'Edit location' button:
You can delete any empty locations by clicking on the ‘Delete location’ button:
To move a location (with all the contents) to a different place, just use the applicable button:
NOTE: If the bottle is not already in the inventory, you will need to add it.
You can also move bottles to a different location:
After having selected the new location and clicked on the 'Save' button, the location will be updated:
If you have several bottles of the same compound, you could move all of them together to the same location just by clicking this button (from the inventory dialog):
Use the filter to hide locations, display 'owned', 'deleted', 'locked, 'non editable', etc..:
When reaching a compound from Inventory/Compound DB, the stock tab displays the list of bottles corresponding to that compound. When clicking on a specific bottle, the list of experiments where this bottle has been used is displayed. Clicking on the experiment code, that specific experiment where the bottle was used will be opened:
Click on the 'Export bottles' button to export your stockroom:
Click on the Open locations hierarchy to easily navigate through your stockroom:
